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Evidence Guide: BSBINS514 - Contribute to records retention and disposal schedule

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBINS514 - Contribute to records retention and disposal schedule

What evidence can you provide to prove your understanding of each of the following citeria?

Analyse information management requirements

  1. Research and analyse information management environment and legal, business and societal context for the organisation
  2. Establish and document organisation’s relevant accountability and information requirements
  3. Analyse a range of documentation sources, and identify existing relevant information management requirements
  4. Review and update risk analysis for the organisation, as required, in accordance with relevant standards
  5. Research and analyse usage patterns of existing records to identify users, and periods and purposes of use
  6. Consult and document user views on their needs and accessibility of the records
  7. Update and document relevant information management requirements according to review analysis and consultation of users
Research and analyse information management environment and legal, business and societal context for the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and document organisation’s relevant accountability and information requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse a range of documentation sources, and identify existing relevant information management requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and update risk analysis for the organisation, as required, in accordance with relevant standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research and analyse usage patterns of existing records to identify users, and periods and purposes of use

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult and document user views on their needs and accessibility of the records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Update and document relevant information management requirements according to review analysis and consultation of users

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify required disposal status of records

  1. Identify and review the organisation’s business processes from existing functional analyses or consult relevant stakeholders
  2. Establish relevant information management activities in the functional analysis
  3. Develop and document disposal classes according to the boundaries of the transactions and activities which make up the organisation’s processes
  4. Develop disposal status and retention periods for each disposal class from an analysis of relevant documentation sources, legal requirements, access classifications, user consultation and review of risk analysis
  5. Review disposal status and retention periods for each disposal class in relation to the relevant use of the records, the relationship with other organisational activities, and other relevant requirements
  6. Describe disposal actions for each disposal class in the relevant documentation
Identify and review the organisation’s business processes from existing functional analyses or consult relevant stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish relevant information management activities in the functional analysis

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and document disposal classes according to the boundaries of the transactions and activities which make up the organisation’s processes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop disposal status and retention periods for each disposal class from an analysis of relevant documentation sources, legal requirements, access classifications, user consultation and review of risk analysis

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review disposal status and retention periods for each disposal class in relation to the relevant use of the records, the relationship with other organisational activities, and other relevant requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Describe disposal actions for each disposal class in the relevant documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document disposal status and retention periods

  1. Test and confirm retention and disposal documentation contains details of business activities, records classes, and required disposal actions
  2. Identify and assign responsibility for implementing disposal actions for records from retention and disposal documentation
  3. Describe disposal class and status, and disposal actions in the approved retention and disposal documentation
  4. Compile and retain documentation of the analysis and related information with the approved retention and disposal documentation
  5. Submit retention and disposal documentation for approval to relevant individual or body
Test and confirm retention and disposal documentation contains details of business activities, records classes, and required disposal actions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and assign responsibility for implementing disposal actions for records from retention and disposal documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Describe disposal class and status, and disposal actions in the approved retention and disposal documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Compile and retain documentation of the analysis and related information with the approved retention and disposal documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Submit retention and disposal documentation for approval to relevant individual or body

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge

The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:

research records created by an organisation and create a detailed retention and disposal schedule within legislative and organisational parameters that includes disposal classes applying to at least three organisational functions.

In the course of the above, the candidate must:

work closely with record creators and users to determine their needs and access requirements

complete documentation for submission to the relevant authority for approval.

The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

key provisions of relevant legislation, regulations and standards that affect information management systems

relevant organisational, jurisdictional and subsidiary functions, activities, structure, policies, strategies and processes

risk analysis applied to records systems

key aspects of disposal actions and the circumstances in which each could be used

key principles and processes of records management and records management systems.